Secretary / Personal Assistant

Job Details

Gibraltar Salary: Competitive Salary + Benefits
Sector: Legal & Compliance Type: Permanent
Start Date: ASAP Contact: Angelique Pearson

Secretary / Personal Assistant |Legal |Gibraltar | Competitive Salary + Benefits

The Role

SRGEurope have been appointed to recruit an experienced Secretary / Personal Assistant for an exciting Legal company based in the thriving jurisdiction of Gibraltar. The Personal Assistant will provide a first class professional support service to all fee earners. You will be expected to refocus tasks and priorities periodically and work with other team members.

If you have considerable Secretary / Personal Assistant experience and looking to take the next step in your career then this could be the role for you.

What's on offer to you?

  • Excellent working conditions and flexible working environment
  • Above market salary plus extensive benefits
  • Study support for relevant qualifications if required

What You Will Be Doing

  • Act as a first point of contact and liaison for clients and colleagues.
  • Detailed and proactive email inbox management.
  • Type correspondence and documents on behalf of fee earners.
  • Develop and maintain an extensive knowledge of the fee earners' clients and work in progress, being aware of priorities, potential issues and sensitivities.
  • Participate in regular work planning to review client work.
  • Assist with client matters including processing new matter requests, starting electronic filing, applying billing rates, preparing engagement letters.
  • Organise and maintain electronic and hard copy document management systems.
  • Manage the diaries of allocated fee earner(s) in Microsoft Outlook.
  • Organise extensive international travel, business trips and itineraries for fee earners.
  • Booking client and/or inter-office meetings and other events.
  • Undertake audio and copy typing, photocopying and faxing of documents and preparation of trial bundles.
  • Prepare and process relevant finance forms.
  • Support fee earners with priority client and business development initiatives.
  • Ensure that team and departmental telephones are covered at all times.
  • Proof read and undertake quality checks on all work produced.

What You Will Need to Succeed In This Role

  • Strong academic background including formal secretarial qualification is ideal.
  • Solid, recent PA/secretarial experience at partner or Director level preferably gained within a professional services environment or partnership.
  • Experience of fee/billing management and financial tasks ideal.
  • Excellent knowledge of Microsoft Office.
  • Demonstrates sensitivity to the requirements of working for senior staff.
  • Confident, able to act proactively on their own initiative to anticipate fee-earner requirements and ensure that these are met.
  • Client orientated with the ability to handle highly confidential information.
  • Committed to the delivery of the highest levels of customer service.
  • Demonstrates an enthusiastic and flexible approach to work and its demands

To Apply

Please click on the 'apply' button and upload your CV and a Cover Letter or alternatively contact Angelique Pearson, Managing Director by email or call Gibraltar +350 200 69999.

Why Gibraltar

Gibraltar is a British Overseas Territory on the edge of the Iberian Peninsula neighbouring Southern Spain. It boasts 300 days of sunshine per year, a relaxed out of work lifestyle and is easily accessible to the rest of Europe from Gibraltar and Malaga airports. The primary currency in Gibraltar is pounds/sterling and there are excellent English speaking schools if you are relocating with your family. We will help you with your relocation process about which you can read here:

Key Words: Personal Assistant|Secretary |Gibraltar |Legal Documents

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