Executive PA

Executive PA |Family Office | Competitive Salary Package| Gibraltar

The Role

SRGEurope are actively recruiting for a self-motivated Executive PA with some office/financial management duties to join a busy family office based in Gibraltar. The office has been growing over the last 2 years and this role will be a pivotal role supporting the Legal Director and other senior managers in the office. The Executive PA will ideally have some background in a legal secretarial environment but it is not essential. You will be a self-starter and used to working in fast paced environments. It is office based.

If you are an experienced Executive PA and looking to take the next step in your career then this could be the role for you.

What's on offer to you

• Excellent Salary Package including benefits

• Expanding office creating opportunities for the role to develop

What You Will Be Doing

• Facilitate execution of legal documentation (printing, presenting documents to Directors, scanning, saving files in SharePoint using internal naming convention)

• Assist with the preparation of KYC packs for business partners, including coordinating certifications and secure electronic delivery of data

• Drafting cover letters and other correspondence

• Assist with invoices, financial data processing and reconciliations

• Manage office diary, including checking availability with first and third parties and setting up calls/meetings using Microsoft Teams, Zoom.

• Manage team travel requirements

• Scanning and naming documents in SharePoint more generally

• Implementation and maintenance of secure, robust hard-copy filing system

• Prepare boardroom for meetings and welcome guests

• Manage local suppliers and deliveries to the office e.g. office stationery, kitchen supplies.

• Prepare courier packages

• Ad hoc local messengering

What You Will Need to Succeed In This Role

• A minimum of 5 years' experience working in a professional environment ideally Legal or Financial

• High level Microsoft skills

• Experience working and supporting at Director level

• Very organised

• Excellent communication skills across all levels

• Confident personality

If you are an experienced Executive PA, and this is the challenge that you are looking for in your career, get in touch with me today.

Why Gibraltar:

Gibraltar is a British Overseas Territory on the edge of the Iberian Peninsula neighbouring Southern Spain. It boasts 300 days of sunshine per year, a relaxed out of work lifestyle and is easily accessible to the rest of Europe from Gibraltar and Malaga airports. The primary currency in Gibraltar is pounds/sterling and there are excellent English speaking schools if you are relocating with your family. We will help you with your relocation process about which you can read here: https://www.srgeurope.com/working-in-gibraltar/relocating-to-gibraltar

To Apply

Please send your CV without delay if you are keen to be considered for this challenging CFO opportunity with a thriving Family office. Contact Angelique Pearson FCMA ,Managing Director angelique.pearson@srgeurope.com or call +35020069999 for an informal discussion.

Keywords: Executive PA|Sharepoint|Diary management|Legal|Financial administration|Gibraltar