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Executive Administrator

Job Details

Gibraltar Salary: Competitive salary plus benefits
Sector: Business Support Type: Permanent
Start Date: ASAP Contact: Angelique Pearson

Executive Administrator | Education | Gibraltar | Salary c£30 -35,000k DOE plus benefits

The Role

Executive Administrator required for a commercial business based in the thriving jurisdiction of Gibraltar. This key post provides support in the administration of the organisation and reports to the Director on site. It is a challenging role requiring an experienced multi-tasking Executive level Assistant, with strong communication and tech skills.

If you are an experienced Executive Administrator and looking to take the next step in your career then this could be the role for you.

What's on offer to you?

  • Positive business culture

  • 25 days plus Gibraltar bank Holidays

  • Above market rate salary

  • Office Based

What You Will Be Doing

  • Coordinate the administrative activities for professional service colleagues.

  • Extensive dealings with senior staff and external stakeholders.

  • Managing sensitive and confidential matters with discretion and diplomacy.

  • Undertake the day-to-day management of the office, eg. enquiries, managing conference calls, ICT troubleshooting, logistics planning and diary management.

  • Attend meetings on numerous internal and external committees, preparation of minutes including tracking action items.

  • Coordinate special projects as assigned.

  • Prepare briefing papers, committee papers, travel itineraries, presentations, and speeches

  • Act as point of contact, developing and maintaining relationships with key internal and external stakeholders to encourage engagement with the organisation

  • Ensure all correspondence from the office is professional.

  • Provide an exceptional level of organisation for a busy, high-profile office.

  • Support other Executive team members as directed.

What You Will Need to Succeed In This Role

  • Undergraduate Degree is ideal but not essential

  • Minimum of 2 years' experience in a high-level administrative support position.

  • Experience in coordinating and implementing projects.

  • Experience of working in an environment with a high degree of customer contact.

  • Experience in officering meetings and minute writing.

  • High-level interpersonal skills.

  • Track record in managing sensitive and confidential matters with discretion and diplomacy.

  • Personal agility and ability to work under pressure.

  • Able to communicate information clearly, articulately, and confidently.

  • Effective IT skills including using Microsoft Office, and digital technologies.

  • Positive, enthusiastic, and customer-friendly approach.

  • Excellent standard of written and spoken English.

  • Respond positively to challenging situations

  • Able to work with minimal supervision, independently or part of a project team.

  • Flexibility in working hours to accommodate peaks in workload

To Apply

If you are an experienced Executive Administrator, and this is the challenge that you are looking for, please click on the 'apply' button and upload your CV and a Cover Letter or alternatively contact Angelique Pearson, Managing Director by email or call Gibraltar +350 200 69999.

Why Gibraltar

Gibraltar is a British Overseas Territory on the edge of the Iberian Peninsula neighbouring Southern Spain. It boasts 300 days of sunshine per year, a relaxed out of work lifestyle and is easily accessible to the rest of Europe from Gibraltar and Malaga airports. The primary currency in Gibraltar is pounds/sterling and there are excellent English speaking schools if you are relocating with your family. We will help you with your relocation process about which you can read here:

Key Words: Executive Administrator |Minutes| Diary management | Discretion | Privacy